Nonprofits
FAQs
When you fundraise with the Guest Experience Department, your group would come out and work in one of the following areas: working as an usher in our stands and mounds, scanning tickets at a gate, or parking cars in an outside lot.
To participate in our fundraising your group must classify as a 501c3 organization in order that we may make a charitable contribution to your organization.
We do ask that fundraisers be at least 16 years old and for every three (3) minors (under 18) we do require one (1) adult (21 and older). All minors do need to fill out a minor waiver form that asks for guardian permission to participate.
We have a minimum of 5 people needed per group, but the more the merrier. We do not have a cap amount for groups, however when a group says they have more than 50 fundraisers participating, we will discuss a plan to where your group will be placed. The odds are that with that number, we will likely need to split you up to different areas around the track (however we try to keep each group as close to one another as possible). We pay each group per person, per day. For example, on Indy 500 day (May 25), we will pay your group $120 per person. So, if you bring 50 people, we will pay your group $6,000. We also have opportunities for bonuses so you can make even more money!
| Date | Event Day | Donation Rate/Per Day/Per Person |
|---|---|---|
| 5/10/2025 | GP Race Day | $100 |
| 5/23/2025 | Carb Day | $100 |
| 5/25/2025 | I500 Race Day | $120 |
| 7/26/2025 | Brickyard Day 1 | $120 |
| 7/27/2025 | Brickyard Day 2 | $120 |
You do not need to come out on more than one day in order to earn a donation for your organization. We do strongly suggest that all groups, if they only have availability for one day, prioritize working Indy 500 Race Day. This is the day that your group could earn the most amount of money and it is the day we have the biggest need. Additionally, if you sign-up to work more than one day, there is a chance your group could earn additional bonuses.
| Bonus Opportunity 1 | |
|---|---|
| Group Size | Additional Donation |
| Less than 10 people | $250.00 |
| 10-19 people | $500.00 |
| 20-39 people | $750.00 |
| 40 or more people | $1,000.00 |
| Bonus Opportunity 2 |
|---|
| If a group signs up for both Carb Day and I500 Race Day, they will get an additional $600.00 (an additional 5 people’s worth of money). |
BOTH BONUS OPPORUNITIES ARE CONTINGENT UPON THE GROUP BRINGING WITHIN 10% OF PREVIOUSLY STATED GROUP NUMBERS.
Typical hours for NFP Fundraising Groups are 8-12 hour shifts with plenty of breaks provided, but we ask that you stay in your position until you are dismissed by the supervisor in your area. This could mean the day is longer than 12 hours if the race is delayed or extended.
- If your group is unable to make it to its shift, it is important that you contact Cori (317-358-3581) or Emma (864-559-3383).
- If you do not show up for a shift, and fail to let us know, you will be marked as a No Call/No Show group and risk no longer being able to fundraise with us in the future.
- NFP Fundraising Groups uniform consists of a black t-shirt that IMS will provided, black pants, a tan hat, and comfortable shoes. Always maintain a clean, professional, and approachable appearance.
- Sweatpant material is not allowed.
- Open-toed shoes are not allowed.
- Make sure to bring a backpack/bag/cooler, sunglasses, and weather appropriate clothing.
- Do not bring personal items.
- Lunch will not be provided. Please pack a lunch or money to buy food from concessions.
- Water will be provided.
- If there are any issues or concerns, first contact your area supervisor (yellow shirt). Then contact Cori or Emma.
- You can also contact Pagoda Command at 317-492-5500, ext. 5.
You can contact us at cdove@brickyard.com or at 317-358-3581.