Safety Patrol

Handbook

Safety Patrol Hierarchy

Know B4

Check-In/Out Info

The Employee Check-In area is located at the northwestern most point of the facility at the corner of 25th & Georgetown Rd. (2515 Georgetown Rd, Speedway, IN 46224; look for a grey brick house and garage). This is where you will check-in, pick up your equipment and clock-in at the start of each shift.

The process for the Employee Check-In Area is as follows:

• Welcome Desk – to check-in employee and alert them when they may clock in
• Please note, if you do not check in before clocking in, you will be marked on the no-call/no show list when we run reports for daily check-ins compared to clock-ins. You may never clock-in before checking in.
• Release form completion (once per event)
• Employee badge printing (once a season)
• Shirt & Hat distribution
• Clock-In
• Information Distribution (briefing sheets, maps, daily schedules, etc.)

At the end of the day, your supervisor will release you for the day to clock-out. You will be taken back to the check-in area either by your supervisor or van/trams running around the facility. You will turn in your shirt from the day, clock-out, and get back on a van/tram back to the North 40 to leave for the day.

Where to Park

On days an employee is scheduled to work, he/she must enter Gate 10 from 30th Street and park in Employee Parking—Lot 7 (North 40). Please do not park at the check-in area, you must park in the North 40 lot.

Employees will be shuttled via golf cart from the North 40/Lot 7 to the Employee Check-In Area. After checking in with one of the Check-In Area team members and clocking in upon their approval, seasonal staff will be shuttled to the Tram Turnaround where they will catch a van or tram to their work location.

Individuals may clock in no earlier than 15 minutes before the time listed on their schedule.

Please note the time listed on your scheduling letter shows the time when an employee should clock-in. After clocking-in, please report directly to your assigned work location.

What to bring

Remember to bring your credential, uniform, backpack, sunglasses, sunscreen and snacks each day you work at the track. Make sure to be aware of the weather forecast. Avoid bringing anything valuable with you and do not leave any valuables in the car.

What to wear

It is important for all employees to project a professional image while at work by being appropriately attired. Speedway employees are expected to be neat, clean, and well-groomed at all times while on the job. Always arrive in clean, wrinkle-free clothing that is appropriate for the day’s weather.

Please wear your IMS Yellow Shirt, black pants, or shorts (non-athletic), and comfortable shoes each day. Sweatpants, denim blue-jeans, sports shorts or open-toed shoes are not acceptable. Shorts must be finger-tip length. If they are shorter, you will be sent home for the day. Any employee who does not meet the dress code on an event day will not be eligible to work.

You may also wear your IMS Rain Jacket and IMS Hat (Provided).

Dress in comfortable clothes that align with walking and being on your feet all day. All shirts should be tucked in.

Brickyard Bucks

Brickyard Bucks (our IMS currency, available for use at all concessions and food trucks) are available for purchase at a 30% discount. You can purchase these at the check-in area.

FAQs