Non-Profit Opportunities

Racing Capital of the World

Showcase your nonprofit group's Hoosier Hospitality at the Racing Capital of the World and fundraise with the Indianapolis Motor Speedway. IMS partners with 501C3 organizations in exchange for guest service support during our major events. If you are interested in learning more on how to participate in these programs, please contact us below.

IMS Guest Experience

Groups will work in a variety of hospitality and guest services event roles designed to serve facility guests and enhance the experience of thousands.

Groups will work in these locations:

  • Gate Ticket Scanning
  • Parking Operations
  • Grandstand Ushering

E-mail:
guestexperience@brickyard.com

Groups will be compensated based on group size.

IMS Ecology

Groups will be an extension of the IMS Facilities department, placed in a multitude of different operational roles.
 

Groups will work within these roles:

  • Trash Pickup
  • Emptying trash and recycling bins
  • Stocking/maintaining restrooms

E-mail:
ecology@brickyard.com

Groups will be compensated based on zone and group size.

IMS Food & Beverage – Levy

Managed by Levy Restaurants, non-profit groups will work in concessions stands located throughout the venue serving guests during events.

  • Concession Stands- alcohol or non-alcohol
  • Premium Services
  • Catering

E-mail:
imsconcessions@levyrestaurants.com

IMS Retail – Legends

Managed by Legends, nonprofit groups will assist customers at various merchandise locations throughout the IMS property.
 

E-mail:
Betsy.stuebgen@legends.net

FAQs

What is the minimum age for participants?

We prefer all volunteers to be 18. However, volunteers can be 16 or 17 with a notarized waiver. All groups must also maintain an adult chaperon:minor ratio of 1:3.

What if our group has a change in our participation numbers?

Please notify us immediately with any changes to your participation numbers. This will allow our office to re-allocate our staff in order to account for any shortages or increases. If you bring less than your commitment, your donation will be decreased to reflect your actual attendance.

How long are the event days?

While this number is subject to change for each day and event, group members should plan to volunteer no less than 8-12 hours, 13 hours on Indy 500 Race Day, depending on the area they are assigned.

What if our group members can only volunteer a portion of the assigned day?

Group members should only sign up to volunteer if they are available for the entire shift. This helps with consistency and prevents areas from becoming short staffed throughout the day.

When can our group expect to receive the donation?

All groups are required to check-in and check-out for their shift. You can expect to receive the donation check in the mail 3-4 weeks after the event.

Donations and Requests

Each year the Indianapolis Motor Speedway receives thousands of local and nationwide requests. While we make every effort to accommodate as many of those requests as possible, we are simply unable to fulfill them all based on the volume we receive. IMS considers requests received from charitable 501©3 organizations or educational institutions.

Please keep in mind the following when submitting a donation request:

  • All requests must be submitted via our online electronic donation form. NOTE: Submitting a request does not guarantee a donation.
  • Request must be resubmitted each year in order to be considered for the following year.
  • All requests must be received at least six weeks prior to the scheduled event date.
  • Organizations are limited to one request within a 12-month period and are considered on a first-come, first-serve basis.

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