Indianapolis Motor Speedway Grand Prix of Indianapolis™ Trophy Design Contest

Official Rules

NO PURCHASE NECESSARY. PURCHASE WILL NOT IMPROVE CHANCES OF WINNING.

ELIGIBILITY: The Indianapolis Motor Speedway Grand Prix of Indianapolis™ Trophy Design Contest (“Contest”) begins on November 22, 2013 at 8:00:00 a.m. Eastern Time (“ET”) and ends January 18, 2014 at 5:00:00 p.m. ET (“Contest Period”). The Contest is open to legal residents of the 50 United States and the District of Columbia who are at least 18 years old and the age of majority in their jurisdictions of residence at the time of entry. Void where prohibited. Employees of Indianapolis Motor Speedway, LLC and its respective parent companies, subsidiaries, affiliates, advertising agencies, public relations agencies, prize suppliers, including any vendors providing services in connection with this Sweepstakes (collectively, the “Sponsor Affiliates”), and employees, agents, directors, officers (including members of their immediate family – i.e., spouse, mother, father, in-laws, grandmother, grandfather, brother, sister, children and grandchildren – or same household) of Sponsor or any Sponsor Affiliates are not eligible to participate. By participating, entrants, whether eligible or not, agree to be bound by the Official Rules and the decisions of Sponsor.

TO ENTER: To enter, (i) design a trophy to be used as the new trophy for the Grand Prix of Indianapolis™ (your “Trophy Design”) that complies with all of the Trophy Design Requirements below, and then (ii) visit indianapolismotorspeedway.com and follow the onscreen instructions at the contest link to enter including submitting images, written description, concept drawings and notes, and/or other information about your Trophy Design. Only the “Accepted File Formats” listed below will be accepted as part of entries in this Contest. All required information must be submitted, and all information submitted must be complete and accurate.

Trophy Design Requirements: All trophies depicted in all Trophy Designs that are submitted for judging in this contest must meet the following criteria:

·         Must weigh no more than fifteen (15) pounds.

·         Must be no more than two feet wide at its base.

·         Must be no more than three feet tall from the bottom of the base to the top of the trophy.

·         Must be in one piece – no multi-part trophies will be selected.

Accepted File Formats: The following file formats will be accepted as part of the entries in this Contest.

·   Image files: .jpg, .gif, .png, .bmp, .tiff, .pdf

·   Text descriptions: .doc, .docx, .pages, .pdf, .rtf, .wpd

Upon completing all of the steps in this “To Enter” section, including designing a Trophy Design that complies with all of the Trophy Design Requirements as well as with all of the Conditions of Entry listed below, you will receive one (1) entry into the Contest.

Limit one (1) entry per person, household address, and email address. Illegible and incomplete entries are void and will not be reviewed. Sponsor is not responsible for lost, late, mutilated, or misdirected entries or entries not received or not processed regardless of cause. Entries will not be returned to you. In the event of a dispute over who submitted an online entry, the entry will be deemed to have been submitted by the authorized account holder of the e-mail account identified on the online entry form. The authorized account holder is deemed to be the natural person who is assigned to an e-mail address by an Internet access provider, service provider, or online organization responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address.

If you fail to comply with these Official Rules or the Terms of Use or the Privacy Policy for indianaplismotorspeedway.com (as determined within the sole discretion of the Sponsor) you may be disqualified in Sponsor’s sole discretion.

CONDITIONS OF ENTRY: By submitting any entry (including, without limitation, the Trophy Design and any submitted images) to us, whether complete or not and whether eligible or not, you represent and warrant to Sponsor and Sponsor Affiliates that your entry (including, without limitation, the Trophy Design and any submitted images): (a) is your original creation; (b) has not copied, in whole or in part, any other work, (c) does not violate or infringe any copyright, trademark, patent, trade secret, privacy or publicity right, or other proprietary or intellectual property right of any person or entity; (d) is not defamatory, libelous, obscene, or otherwise illegal, and (e) is your sole and exclusive property, subject to no other third-party rights.

You further represent and warrant that Sponsor and Sponsor Affiliate’s use of your entry (including, without limitation, the Trophy Design and any submitted images) will not result in the infringement of any legal rights of any third party.

GRANT OF RIGHTS: Upon submitting an entry (including, without limitation, the Trophy Design and any submitted images), whether complete or incomplete, you grant to Sponsor and Sponsor Affiliates the worldwide, non-exclusive, irrevocable, royalty-free, perpetual license to copy, publish, distribute, promote, perform, edit, create derivative works of, or otherwise use portions of your entry (including, without limitation, the Trophy Design and any submitted images), without charge, for any purpose in connection with this Contest or Sponsor or Sponsor Affiliates’ business(es) in any format, media or technology now known or later developed for the full term of any copyright or other intellectual property rights that may exist in your entry (including, without limitation, the Trophy Design and any submitted images).

JUDGING: The judging panel (the “Panel”) will consist of qualified representatives selected by us. After the close of the Contest  Period, the Panel will judge each entry based on the following equally-weighted criteria: (a) relevance to the Grand Prix of Indianapolis; (b) relationship to racing; and (c) originality, and (d) creativity (the “Judging Criteria”). The Panel will determine one (1) Grand Prize Winner.

GRAND PRIZE: The one (1) Grand Prize winner will receive, upon verification of eligibility and compliance with these Official Rules, the following prize package:

  • An invitation to appear and recognition at the official unveiling ceremony for the new Grand Prix of Indianapolis trophy.
  • One (1) replica of the new Grand Prix of Indianapolis trophy.
  • Two (2) suite tickets to the inaugural race to be held on May 10, 2014 at the Indianapolis Motor Speedway in Indianapolis, IN.
  • A post-race photo opportunity with the winner of the 2014 Grand Prix of Indianapolis.

The approximate retail value of the Grand Prize is $3,500.

Sponsor may use the Trophy Design and any submitted images as the new Grand Prix of Indianapolis trophy or as inspiration for the new trophy. However, Sponsor is not obligated to use the Trophy Design submitted with the Grand-Prize-winning entry in designing the new Grand Prix of Indianapolis trophy. If Sponsor does use the Trophy Design submitted with the Grand-Prize-winning entry as the new Grand Prix of Indianapolis trophy or as inspiration for it, then Sponsor may cease its use the new Grand Prix of Indianapolis trophy at any time and for any or no reason. The final design of the new trophy will be determined in Sponsor’s sole discretion, and Sponsor is not obligated to maintain in the new trophy any element(s) of the Trophy Design submitted as part of the Grand-Prize-winning entry and may change the appearance, materials, or any other aspect(s) of the Trophy Design. The new trophy will be named by Sponsor and will not be named after the Grand-Prize-winning entrant nor will he or she be permitted to name the new trophy.

Restrictions may apply. Prizes consist of only those items specifically listed as part of the prize. No travel or lodging will be awarded as part of the prize. In the event that none of the entries received meet the minimum standards determined by the Panel, the prize may not be awarded. Prizes are awarded "AS IS." All taxes associated with any prize acceptance and use are your sole responsibility. If taxes are applicable to the prize(s), it is your responsibility to pay to the appropriate authorities. Payments to you are subject to the express requirement that you submit to us all documentation requested by us to permit compliance with all applicable state, federal, and local tax reporting and withholding requirements.

Neither Sponsor nor Sponsor Affiliates make or offer any warranty or guarantee, either express or implied (including, without limitation, quality, merchantability and fitness for a particular purpose) in connection with this Contest or any prize. Prize details and availability are subject to change, in which case a prize of equal value may be substituted at Sponsor's sole discretion. Prizes are non-transferable, with no cash redemption or substitution except at Sponsor's sole discretion.

NOTIFICATION: Finalists and potential winner(s) will be notified by available phone number, mail/email address, or public announcement as determined solely by Sponsor. To claim a Grand Prize, Sponsor may require you to complete, sign, notarize, and return Affidavit of Eligibility/Liability Release/Publicity Release forms, an Intellectual Property Assignment form, and other applicable documents, which may require a social security number, postmarked within five (5) days of the date on the notification. At Sponsor’s discretion, potential winners may be required to produce a picture or some other form of proper identification to claim any prize. Sponsor reserves the right to substitute any prize with a prize of equal or greater value. If a potential winner cannot be contacted, fails to timely claim the prize, is disqualified, fails to timely execute and return any required forms, including the publishing contract, or if the prize notification is returned as undeliverable, an alternate potential winner will be selected from other potential winners as determined by the Panel. Under no circumstances will more than the advertised number of prizes be awarded.  

To be eligible to win the Grand Prize, the potential Grand Prize winner must transfer all intellectual property rights that he or she does or may have in the Trophy Design and any related materials (as determined in Sponsor’s sole discretion) including all physical copies of the trophy depicted in the Trophy Design and any variations of the Trophy Design. By entering this Contest the potential Grand Prize winner expressly agrees to complete all paperwork required to complete this transfer (the “Intellectual Property Assignment”) before he or she will be permitted to claim any part of the Grand Prize or be declared the Grand Prize Winner.

PUBLICITY & MARKETING: Acceptance of any prize constitutes permission to the Sponsor to use winners’ name, voice, statements, image and likeness for purposes of advertising and trade, without further compensation or notice, unless prohibited by law. Submission of your contact information in connection with this Contest (whether or not required), including name, mailing address, phone number, and email address, constitutes permission for Sponsor and Sponsor Affiliates to add you to their respective contact database and to contact you in the future for promotional and other reasons. You may opt-out of receiving such communications as set forth in the sender’s privacy policy or as provided within any such marketing materials (e.g., using the “Unsubscribe” feature provided in the footer of emails).

NO LIABILITY & INDEMNIFICATION: Sponsor and Sponsor Affiliates are not responsible for and entrants release each from any failures of any kind (whether caused by computer, technical, or human error) which may either limit the entrant’s ability to submit an entry, claim a prize, or otherwise participate in this Contest, or Sponsor’s ability to include all eligible entries, notify potential winners, or otherwise execute this Contest in the manner intended. Entrants further release and agree to indemnify Sponsor and Sponsor Affiliates from any and all liability, claims or actions of any kind whatsoever arising from injuries, damages, or losses to persons or property (including, without limitation, real property and personal property) which may be sustained in connection with this Contest including, but not limited to: (a) the receipt, ownership or use of any prize awarded; (b) any travel or prize-related activity; (c) any typographical or other error in these Official Rules or any other materials disseminated by Sponsor; and (d) any technical malfunction, failure, error, omission, interruption, deletion, defect, delay in operation or communications line failure, regardless of cause, with any equipment, systems, networks, lines, satellites, servers, computers, or providers used by an entrant or Sponsor.

OTHER TERMS: Decisions of Sponsor and/or the Panel on all matters related to the Contest are final. Sponsor reserves the right to cancel or modify the Contest for any reason, including but not limited to, if fraud, misconduct or technical failures destroy the integrity of the Contest, or if a computer virus, bug, or other technical problem corrupts the administration, security, or proper administration of the Contest as determined by Sponsor, in its sole discretion. Sponsor reserves the right to disqualify or prohibit the participation of an individual if fraud or tampering is suspected, or if the individual fails to comply with any requirement of participation or with any provision in these Official Rules. CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE OR UNDERMINE THE OPERATION OF THIS CONTEST IS A VIOLATION OF CRIMINAL & CIVIL LAWS. SPONSOR RESERVES THE RIGHT TO DISQUALIFY AND/OR SEEK DAMAGES FROM ANY INDIVIDUAL MAKING ANY SUCH ATTEMPTS TO THE FULL EXTENT PERMITTED BY LAW.

WINNER LIST: Sponsor will announce the Grand Prize winner on or about February 1, 2014 at indianapolismotorspeedway.com.

SPONSOR: Indianapolis Motor Speedway, LLC, 4790 W 16th Street, Indianapolis, IN 46222