Job Opportunities

Why work at the Indianapolis Motor Speedway?

The Indianapolis Motor Speedway is the worldwide leader in motorsports entertainment and the largest spectator sporting facility in the world. But IMS also is about people, a talented staff with diverse skills that are used to the fullest to stage of the world’s great motor racing events – Angie's List Grand Prix of Indianapolis, Indianapolis 500, Brickyard Vintage Racing Invitational, Crown Royal 400 at the Brickyard and Red Bull Indianapolis GP.

Employees at IMS are challenged daily to excel in an environment featuring a pace that matches the high speed of the machines that race at the famous facility. Working at IMS is a demanding yet rewarding endeavor for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition and pageantry of the World’s Greatest Race Course.

Please contact the Human Resources Department for further information.

Executive Administrative Assistant, Legal
Position Title: Executive Administrative Assistant
Department: Legal
Reports To: General Counsel
Position Location: Administration Building
FLSA Status: Exempt
Specific Duties:
  • Provides administrative and clerical assistance to all other members of the legal staff including General Counsel, Deputy General Counsel and Paralegal.
  • Assists with preparation and editing of contracts and other legal documents.
  • Assists with preparation of presentations and reports.
  • Composes and types routine correspondence.
  • Organizes and maintains file system, files correspondence and other records.
  • Answers and screens calls.
  • Reads and routes incoming mail addressed to the legal staff.
  • Coordinates schedules and makes appointments, coordinates and arranges meetings and calls, prepares agendas, reserves and prepares facilities.
  • Attends weekly meeting with legal staff.
  • Greets visitors and conducts to appropriate area or person.
  • Arranges and coordinates travel schedules.
  • Prepares expense reports.
  • Runs necessary errands as requested.
  • Assists General Counsel with preparation and management of legal department budget.
  • Receives and prepares outside counsel and insurance invoices for review by General Counsel, applies appropriate budget codes to invoices, tracks department expenses and prepares budget reports for General Counsel.
  • Assists with preparation for meetings of the Board of Directors, including organizing and uploading documents into on-line portal.
  • Coordinates pickup and return of golf carts for department, as well as staff use of golf carts throughout events.
  • Manages staff credential program and company suite/ticket opportunities for legal department and guests.
  • Assists with insurance program including management and tracking of incoming and outgoing insurance certificates.
  • Other duties as assigned by legal department staff.
Qualifications:
  • High integrity and confidentiality.
  • Innovative thinker and self-starter.
  • Effective communication skills.
  • Proficiency in establishing priorities.
  • Attention to detail and strong organizational skills.
  • Flexibility and adaptability to considerable variety in work.
  • Ability to develop strong relationships with members of legal department, internal clients and outside legal counsel.
  • Strong word processing and data management skills including ability to create agreements, reports, presentations and spreadsheets in Word, PowerPoint, SharePoint and Excel.
  • Ability to learn new skills (e.g., accounting department software, on-line portal).
  • Enthusiasm for and commitment to the company, and its vision, mission and values.
  • Experience as a legal secretary in general corporate department of a law firm and/or corporation preferred.
  • High school graduate or GED.
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please email Resume and Cover Letter to jobs@brickyard.com

Administrative Accounting Assistant
Position Title: Administrative Accounting Assistant
Department: IMS Productions
Reports To: Business Manager
Position Location: Brickyard Plaza
FLSA Status: Exempt
Business Department Duties:
  • Review and code expense reports and vendor invoices for payment submission.
  • Update project expense worksheets (PEW) with expense activity as incurred.
  • Manage weekly invoicing process in Great Plains and/or Media Pulse. 
  • Update reports.
  • Serve as coordinator for all IMSP purchase requisitions and purchase orders through Great Plains.
  • Process purchase requisition and purchase order receiving activity.
  • Review open purchase orders weekly.
  • Respond to vendor statements, inquiries and communication.
  • Prepare and communicate weekly payment listing.
  • Make collection inquiries for delinquent accounts, and provide support for clients as needed.
  • Download company credit card reports, reconcile with statement monthly, submit summary reports.
  • Reconcile hotel folios for Business Manager approval.
  • Reconcile rental car statements for Business Manager approval.
  • Prepare expense and credit card expense reports, and obtain approvals for various departments.  
  • Assist Business Manager with reports and analysis for travel expenditures, event worksheets, and other related requests.
Operations Duties:
  • Complete and/or assist with event travel booking, coordination and contracts.
  • Serve as coordinator with sales for mobile truck holdings, bookings and all related activity in Media Pulse.
General Office Duties:
  • Distribute incoming mail and correspondence, including email, faxes and internal deliveries, and prepare outgoing mail.
  • Prepare various shipments for all departments including FedEx, UPS, and courier pick-up/deliveries.
  • Coordinate and arrange meetings, prepares agendas, reserve and prepare facilities for on and off-site meetings and events.
  • Make lunch reservations/plans for meetings and RSVP’s on various invitations.
  • Assist at reception desk on a regular rotation to include answering phone calls and greeting guests.  
  • Maintain time off records.
  • Maintain database for contracts and agreements.
  • Assist with event ticket distribution.
  • Provide needed administrative support for IMS Productions team.
General Expectations:
  • Enthusiasm for and commitment to the company and the Vision, Mission and Values.
  • Other duties as assigned by the supervisor.
  • Responsible for accurate and error free documents.
  • May need to work holidays and weekends around event time.
Qualifications:
  • High integrity and confidentiality.
  • Proficiency in Microsoft Office products, particularly Excel.
  • Strong people skills.
  • Above-average computer knowledge.
  • Detail oriented.
  • Business acumen and experience.
  • Innovative thinker and self-starter.
  • Effective communication skills.
  • High school graduate or GED and experience in similar position.
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please email Resume and Cover Letter to jobs@brickyard.com

Fun Fact #21
More than 13,000 gallons of Miller Lite and other beer products are served during the Indianapolis 500, which is enough to fill a 24’ swimming pool.
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#TBT: @jpmontoya's rookie #Indy500 win in 2000. A virtually an unheard-of feat in the modern era. More on The Blog: http://t.co/woUHbWtO6U
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